In the pack: ChatGPT, Claude & Gemini Prompts for Customer Service Teams
Public Social Media Complaint: Reply, Then Move to DMs
Prompt
The post or comment, and the platform (X, Instagram, Facebook, TikTok, LinkedIn, Reddit): {{PUBLIC_POST}}
Any replies or pile-on underneath it (usernames removed): {{THREAD_CONTEXT}}
What we know about the issue so far: {{WHAT_WE_KNOW}}
Our brand voice: {{BRAND_VOICE}}
Do this:
1. Decide whether to reply publicly, reply and move to DMs, or not reply at all (spam, trolling, or a joke that doesn't need us). Give the reason.
2. Write a public reply that fits the platform's norms and length. It should acknowledge the specific issue, share any fact that helps other readers, and invite them to DM us.
3. Write the first DM, including the details we'll need to look into it.
4. If other people in the thread report the same problem, write one reply addressed to the group.
5. Say whether this needs escalating to comms or management (risk of spreading, safety, a journalist involved).
Rules: never ask for order numbers, emails or phone numbers in public. No copy-paste "Sorry to hear that, please DM us" with nothing specific. Don't argue facts in public; correct misinformation once, calmly.
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About this prompt
“Public Social Media Complaint: Reply, Then Move to DMs” is a free prompt for ChatGPT in the Business category, 211 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 4 placeholders to fill in first:
{{PUBLIC_POST}}, {{THREAD_CONTEXT}}, {{WHAT_WE_KNOW}}, {{BRAND_VOICE}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
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