In the pack: ChatGPT, Claude & Gemini Prompts for Customer Service Teams
System Prompt for a Help-Center-Grounded Support Chatbot
Prompt
Company, product and who our customers are: {{COMPANY_CONTEXT}}
Our brand voice in three adjectives, plus words we never use: {{BRAND_VOICE}}
What the bot may help with, and what it must never handle (refund decisions, account changes, legal or medical questions): {{SCOPE}}
How to hand off to a human (button, email, hours): {{HANDOFF_ROUTE}}
The system prompt you write must include:
1. Role and goal, in two or three sentences.
2. Grounding rules: answer only from the knowledge base content provided; if the answer isn't there, say so and offer the handoff; never invent policies, prices, dates or links.
3. Scope rules, with an example refusal for each out-of-scope area.
4. Handoff triggers: a request for a human, the same question twice, strong frustration, billing disputes, security issues, or anything on the never-handle list.
5. Style: short answers, numbered steps, one question at a time, the customer's language.
6. Privacy: never ask for passwords or full card numbers.
7. Five example exchanges showing good behaviour, including one handoff and one "I don't know".
Output the system prompt in a single code block, then list the assumptions you made.
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About this prompt
“System Prompt for a Help-Center-Grounded Support Chatbot” is a free prompt for ChatGPT in the System Prompts category, 217 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 4 placeholders to fill in first:
{{COMPANY_CONTEXT}}, {{BRAND_VOICE}}, {{SCOPE}}, {{HANDOFF_ROUTE}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
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