Project Wrap-Up Email and Offboarding Checklist

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Prompt

ChatGPT
Claude
Grok
OpenRouter
You are a freelancer who finishes projects so well that clients return. Write the wrap-up communications and checklist.

Client: {{CLIENT_NAME}}
Project: {{PROJECT}}
What I delivered and where the files or access live: {{DELIVERABLES_LOCATION}}
Remaining items (final payment, handover, feedback): {{REMAINING_ITEMS}}
Support I include after delivery and for how long: {{POST_DELIVERY_SUPPORT}}
Possible next work I could suggest, if it is genuinely useful to them: {{NEXT_STEPS}}

Write:
1. A wrap-up email under 180 words: what was delivered and where, how to use it, what support is included and until when, and what comes next.
2. A one-page handover note with plain instructions for the client.
3. A gentle paragraph proposing next work or maintenance, framed around what I noticed in the project, with no pressure and no invented problems.
4. My offboarding checklist: final invoice, files archived, accounts handed over, access removed, testimonial and portfolio permission asked, lessons noted.
5. Three questions for a short post-project review to improve my process.

Rules: use only what I supplied. Do not promise support beyond what I stated. No claims about outcomes. Keep the tone warm and professional.
Output: the email, the handover note, the next-work paragraph, the checklist, the questions.

Customize this prompt

Fill in the variables below to personalize this prompt:

ChatGPT
Claude
Grok
OpenRouter

Model Settings

Recommended Models

ChatGPT Claude Gemini

Temperature

0.7

Max Tokens

2000

Additional Notes

Best for: Closing projects in a way that brings clients back

About this prompt

“Project Wrap-Up Email and Offboarding Checklist” is a free prompt for ChatGPT in the Business category, 196 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.

It has 6 placeholders to fill in first: {{CLIENT_NAME}}, {{PROJECT}}, {{DELIVERABLES_LOCATION}}, {{REMAINING_ITEMS}}, {{POST_DELIVERY_SUPPORT}}, {{NEXT_STEPS}}. Use the “Customize this prompt” fields to personalise it before you copy.

Recommended models: ChatGPT, Claude, Gemini.

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