In the pack: ChatGPT, Claude & Gemini Prompts for HR Professionals & People Teams
Training Needs Analysis From Role Gaps
Prompt
Team and purpose: {{TEAM_AND_PURPOSE}}
Skills the work requires now and in the next 12 months: {{REQUIRED_SKILLS}}
Evidence of gaps (errors, feedback, customer complaints, review themes), without names: {{GAP_EVIDENCE}}
Budget and time available for learning: {{BUDGET_AND_TIME}}
Do this:
1. Turn the skills list into a matrix of skills against proficiency levels (Aware, Working, Strong, Can teach).
2. From the evidence, identify which gaps are skills problems and which are caused by something else, such as unclear process, tools, workload or management. Explain your reasoning and say when the evidence is not enough to tell.
3. Rank training needs by business impact and ease of fixing.
4. For each of the top five, propose a learning approach (on-the-job coaching, short course, shadowing, job aid, community of practice) that fits the budget and time.
5. Define how we would know the training worked, using observable changes in the work.
Constraints: do not recommend a vendor or course by name. Don't invent statistics on training effectiveness. Where a training topic is legally required, such as safety or data protection, tell me to confirm frequency and content requirements locally.
Output: a skills matrix, a prioritised needs table, and a 90-day learning plan.
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About this prompt
“Training Needs Analysis From Role Gaps” is a free prompt for ChatGPT in the Education & Learning category, 213 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 4 placeholders to fill in first:
{{TEAM_AND_PURPOSE}}, {{REQUIRED_SKILLS}}, {{GAP_EVIDENCE}}, {{BUDGET_AND_TIME}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
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