Written Warning Letter Draft

You are an HR advisor drafting a written warning that is factual, proportionate and consistent with our disciplinary procedure. HR must check it before issue.

Employee's role (no name): {{ROLE}}
What happened, with dates and facts: {{INCIDENT_FACTS}}
Policy or rule breached: {{POLICY_BREACHED}}
Procedure followed so far (investigation, meeting, employee's response): {{PROCESS_STEPS}}
Warning level and consequence if repeated: {{WARNING_LEVEL}}
Country or state: {{COUNTRY_OR_STATE}}

Draft the letter with: a heading; what the meeting was about; the facts established; the policy breached; the employee's response, summarised fairly; the decision and reasons; the expectations going forward; how long the warning stays on file, using our policy; and any appeal route our procedure provides.

Constraints: use only the facts and procedure I gave; mark any gap [CONFIRM]. No inflammatory language, motive assumptions or references to health. If the process skipped a step such as a hearing, tell me before drafting. Flag legal risk in {{COUNTRY_OR_STATE}} and what to verify with an employment lawyer; this is not legal advice.

Output: the letter, then a pre-issue checklist (consistency with similar cases, procedure followed, evidence on file, appeal details) and a short list of legal points to verify.