SMS and WhatsApp Support Message Templates

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Prompt

ChatGPT
Claude
Grok
OpenRouter
You are a messaging-channel specialist. Write support message templates for SMS or WhatsApp, where people read on a phone, often while doing something else.

Situations we need templates for (for example: appointment confirmed, technician running late, order delayed, case closed): {{SITUATIONS}}
Business name and how we sign off: {{SIGN_OFF}}
The channel and its limits (SMS 160-character segments, WhatsApp template approval rules): {{CHANNEL_RULES}}
Opt-out wording we must include, if any: {{OPT_OUT_TEXT}}

For each situation, write:
1. The template, using placeholders in double square brackets such as [[FIRST_NAME]] and [[TIME]], with its character count.
2. A one-word or one-tap reply option where useful ("Reply 1 to confirm, 2 to rebook").
3. A follow-up for when the customer replies with a question the template doesn't answer.

Then add:
- a rule for when to switch from messaging to a call;
- three phrasing rules for this channel (for example, the key fact in the first 40 characters).

Rules: no marketing in service messages. No links unless I've supplied the domain, so customers can trust them. No sensitive data in messages (full addresses, account numbers, health or payment details). Plain text only, with one emoji at most, and only if our brand uses them.

Customize this prompt

Fill in the variables below to personalize this prompt:

ChatGPT
Claude
Grok
OpenRouter

Model Settings

Recommended Models

ChatGPT Claude Gemini

Temperature

0.7

Max Tokens

2000

Additional Notes

Best for: Field service, delivery and appointment-based support

About this prompt

“SMS and WhatsApp Support Message Templates” is a free prompt for ChatGPT in the Productivity category, 200 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.

It has 4 placeholders to fill in first: {{SITUATIONS}}, {{SIGN_OFF}}, {{CHANNEL_RULES}}, {{OPT_OUT_TEXT}}. Use the “Customize this prompt” fields to personalise it before you copy.

Recommended models: ChatGPT, Claude, Gemini.

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