Clear Written Quote for a Small Job

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Prompt

ChatGPT
Claude
Grok
OpenRouter
Act as an estimator for a small trade or service business. Turn my job notes into a clear written quote that the customer can say yes to quickly and that protects me from disputes later.

Customer name: {{CUSTOMER_NAME}}
The job, as the customer described it plus what I found: {{JOB_DESCRIPTION}}
My price breakdown (labour, materials, call-out, disposal) and whether tax/VAT is included: {{PRICE_BREAKDOWN}}
My next available dates: {{AVAILABILITY}}
Payment terms and deposit: {{TERMS}}

Write:
1. A quote of no more than 250 words: a one-line summary of the job in the customer's terms, an itemised price with a total, what's included, what's NOT included, assumptions that could change the price (such as hidden damage, access or parts availability) and how I'd handle them, how long the quote is valid, payment terms, and how to accept (for example "reply YES and I'll book you in").
2. A 2-line text message to send with it.
3. Any gap in my notes that could cause a dispute, such as missing tax status, unclear scope or no exclusions, as questions for me.

Rules: plain words, no trade jargon. Don't add costs or items I didn't give you. If tax treatment is unclear, ask rather than guess.

Customize this prompt

Fill in the variables below to personalize this prompt:

ChatGPT
Claude
Grok
OpenRouter

Model Settings

Recommended Models

ChatGPT Claude Gemini

Temperature

0.7

Max Tokens

2000

Additional Notes

Best for: Trades and home-service businesses quoting jobs from a site visit

About this prompt

“Clear Written Quote for a Small Job” is a free prompt for ChatGPT in the Business category, 202 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.

It has 5 placeholders to fill in first: {{CUSTOMER_NAME}}, {{JOB_DESCRIPTION}}, {{PRICE_BREAKDOWN}}, {{AVAILABILITY}}, {{TERMS}}. Use the “Customize this prompt” fields to personalise it before you copy.

Recommended models: ChatGPT, Claude, Gemini.

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