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Explain My Profit and Loss Statement in Plain English
Prompt
My P&L for this period (paste it, figures only; remove account numbers): {{PASTE_P_AND_L}}
The same period last year or last quarter, if I have it: {{PRIOR_PERIOD}}
Business type: {{BUSINESS_TYPE}}
Please:
1. Explain each main line (revenue, cost of sales, gross profit, overheads, net profit) in one plain sentence using my actual figures.
2. Calculate gross margin percent and net margin percent, and the change from the prior period if given.
3. Highlight the three biggest movements or the largest cost lines, with possible reasons framed as questions to investigate, not conclusions.
4. Flag anything that looks unusual or possibly miscategorised.
5. List 5 smart questions to ask my accountant or bookkeeper about these figures.
Rules: show your calculations. Don't state industry benchmark margins as facts; if useful, tell me where to find reliable benchmarks for my sector. Don't comment on tax liabilities.
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About this prompt
“Explain My Profit and Loss Statement in Plain English” is a free prompt for ChatGPT in the Business category, 172 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 3 placeholders to fill in first:
{{PASTE_P_AND_L}}, {{PRIOR_PERIOD}}, {{BUSINESS_TYPE}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
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