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Fixed Asset Register to Ledger Reconciliation
Prompt
Register totals by class (cost and accumulated depreciation, opening and closing): {{REGISTER_TOTALS}}
General ledger balances by class: {{GL_BALANCES}}
Additions, disposals, transfers and depreciation charge in the period: {{MOVEMENTS}}
Capitalisation threshold and policy: {{CAPITALISATION_POLICY}}
1. Build a roll-forward by class: opening cost plus additions less disposals plus or minus transfers equals closing cost; repeat for accumulated depreciation, showing every step.
2. Compare closing register to the ledger by class and show differences.
3. Suggest causes as questions: additions booked as expense, disposals not removed, depreciation start date, items below the threshold still capitalised, or classification between classes.
4. Identify assets that need a physical check or review for impairment indicators, based only on the notes I gave.
Rules: use only my numbers; do not propose a depreciation rate or life. Tell me which differences require a journal and which require investigation first.
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About this prompt
“Fixed Asset Register to Ledger Reconciliation” is a free prompt for ChatGPT in the Business category, 155 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 4 placeholders to fill in first:
{{REGISTER_TOTALS}}, {{GL_BALANCES}}, {{MOVEMENTS}}, {{CAPITALISATION_POLICY}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
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