In the pack: ChatGPT, Claude & Gemini Prompts for Freelancers
Declining a Project Politely While Keeping the Door Open
Prompt
What they asked me to do: {{REQUEST}}
Why I am declining (be honest; I will choose what to share): {{REASON}}
Whether I would want to work with them in future, and under what conditions: {{FUTURE_INTEREST}}
Referral or alternative I could suggest, if any: {{ALTERNATIVE}}
Relationship and channel: {{RELATIONSHIP_CHANNEL}}
Write:
1. A decline of 70-110 words that thanks them, gives a short honest reason without over-explaining, and avoids false excuses.
2. A version that offers a conditional "yes" (for example a different scope, later date or higher fee) if I am open to it.
3. A version that points to an alternative or colleague, with a reminder for me to ask that person first.
4. A firmer version for someone who has already pushed back once.
5. A one-line response if they ask why.
Rules: no lies such as a fabricated schedule conflict. Don't criticise the client or the brief. Do not recommend a person or tool I have not named. No negotiating tactics or false warmth.
Output: four message variants and the one-line answer.
Customize this prompt
Fill in the variables below to personalize this prompt:
Model Settings
Recommended Models
Temperature
Max Tokens
Additional Notes
About this prompt
“Declining a Project Politely While Keeping the Door Open” is a free prompt for ChatGPT in the Copywriting category, 199 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 5 placeholders to fill in first:
{{REQUEST}}, {{REASON}}, {{FUTURE_INTEREST}}, {{ALTERNATIVE}}, {{RELATIONSHIP_CHANNEL}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
0 upvotes, sent to an AI tool 0 times, viewed 5 times.
Browse all Copywriting prompts, the AI prompt database or use the AI prompt finder to search every prompt.