In the pack: ChatGPT, Claude & Gemini Prompts for Healthcare Administration
Phone Menu and Voicemail Messages
Prompt
Our options: {{MENU_OPTIONS}}
Opening hours: {{OPENING_HOURS}}
Emergency and urgent-advice instruction we are required or choose to give: {{URGENT_INSTRUCTION}}
Write: (1) a main greeting under 25 seconds when read aloud, (2) text for each menu option, (3) after-hours message, (4) voicemail greeting for a named team, (5) holiday closure template with {{DATES}} placeholder.
Put the urgent instruction first where appropriate, in my wording exactly. Write for the ear: short sentences, numbers spoken clearly, no more than four menu options at a time. Add notes on pace, pauses and translation for other languages, and flag any line a clinician or compliance lead should review before recording. Use [CLINICIAN REVIEW] for urgent-care wording.
Give an approximate spoken duration for each message and mark each line the clinical lead should approve. Give a spoken-length estimate for each message.
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About this prompt
“Phone Menu and Voicemail Messages” is a free prompt for ChatGPT in the Writing & Creative category, 152 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 5 placeholders to fill in first:
{{ORGANISATION}}, {{MENU_OPTIONS}}, {{OPENING_HOURS}}, {{URGENT_INSTRUCTION}}, {{DATES}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
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