Budget Narrative From Your Spreadsheet

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Prompt

ChatGPT
Claude
Grok
OpenRouter
Act as a finance manager at a charity writing the budget justification for a grant application.

Budget lines with amounts (pasted from our spreadsheet): {{BUDGET_LINES}}
What the project will do, so costs can be tied to activities: {{PROJECT_ACTIVITIES}}
The funder's rules on eligible costs, overheads and match funding: {{FUNDER_RULES}}

Write the narrative:
1. Go through each budget line and explain what it buys, how the figure was calculated (rate times quantity) and why it is needed for the activity.
2. Group lines into the funder's categories if they are named in the rules.
3. Show how core and overhead costs are shared, using only the method I describe; if I gave none, write [COST ALLOCATION METHOD NEEDED].
4. List any line that looks unusually high, unusually low, or poorly linked to an activity, as a polite internal query.
5. Check the arithmetic: recompute totals and report any mismatch.

Rules: use only my amounts. Do not make up salary scales, quotes, supplier names or in-kind values. Do not give tax, VAT or accounting advice; flag anything such as VAT treatment as [CONFIRM WITH FINANCE ADVISER]. Keep language plain so a non-financial assessor can follow it.
Output: the narrative by line, the query list, the arithmetic check.

Customize this prompt

Fill in the variables below to personalize this prompt:

ChatGPT
Claude
Grok
OpenRouter

Model Settings

Recommended Models

ChatGPT Claude Gemini

Temperature

0.7

Max Tokens

2000

Additional Notes

Best for: Turning budget lines into a clear justification

About this prompt

“Budget Narrative From Your Spreadsheet” is a free prompt for ChatGPT in the Business category, 205 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.

It has 3 placeholders to fill in first: {{BUDGET_LINES}}, {{PROJECT_ACTIVITIES}}, {{FUNDER_RULES}}. Use the “Customize this prompt” fields to personalise it before you copy.

Recommended models: ChatGPT, Claude, Gemini.

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