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Reply Handler for Passive Candidates
Prompt
Role: {{ROLE_TITLE}}
Facts I can share about the role (pay range, work arrangement, team, process): {{ROLE_FACTS_TO_SHARE}}
Facts I must NOT share or don't know yet: {{RESTRICTED_FACTS}}
The reply I received (paste verbatim): {{CANDIDATE_REPLY}}
Classify the reply (interested, curious but cautious, asking about pay, not now, no, asking an off-limits question, confused) and write a response of under 100 words that is warm and direct. Then give two alternative responses with different levels of detail.
Rules:
- Answer questions truthfully with the shareable facts. If a fact is on my restricted list or unknown, say I will find out or that I cannot share it, and do not invent an answer.
- If they say no or not now, accept it, thank them, and ask only whether they would like to be kept in touch on a specific cadence.
- Do not ask about their current salary where that is prohibited or discouraged in my area; tell me to check local rules and ask about expectations instead.
Output: classification, three response options, and the next ATS entry I should make.
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About this prompt
“Reply Handler for Passive Candidates” is a free prompt for ChatGPT in the Productivity category, 195 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 4 placeholders to fill in first:
{{ROLE_TITLE}}, {{ROLE_FACTS_TO_SHARE}}, {{RESTRICTED_FACTS}}, {{CANDIDATE_REPLY}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
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