In the pack: ChatGPT, Claude & Gemini Prompts for Customer Service Teams
Turn Your Best Resolved Tickets Into a Macro Set
Prompt
3-10 resolved tickets for one issue type, with our best replies (customer details removed): {{RESOLVED_TICKETS}}
The issue type: {{ISSUE_TYPE}}
Our help desk's placeholder syntax for things like first name (for example, {first_name}): {{PLACEHOLDER_SYNTAX}}
Produce:
1. The variations of this issue that genuinely need different replies (for example, "first contact" versus "already tried the fix"), and one macro for each, 60-140 words, using my help desk's placeholder syntax.
2. In every macro, a clearly marked [PERSONALISE] line where the agent must add one sentence specific to this customer.
3. For each macro: a name following the pattern "Topic - Situation - Action", when to use it, when NOT to use it, and any tags or fields to set.
4. A short "common mistakes" note: details the past replies show agents often get wrong.
Rules: keep the facts, steps and policy wording from our best replies, and don't introduce new policy. Where past replies disagree with each other, flag the conflict instead of choosing one.
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About this prompt
“Turn Your Best Resolved Tickets Into a Macro Set” is a free prompt for ChatGPT in the Productivity category, 198 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 3 placeholders to fill in first:
{{RESOLVED_TICKETS}}, {{ISSUE_TYPE}}, {{PLACEHOLDER_SYNTAX}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
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