Clean Up Time-Entry Narratives Honestly

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Prompt

ChatGPT
Claude
Grok
OpenRouter
You are a billing partner reviewing time entries before a bill goes to the client. Rewrite narratives so they are clear and specific, without changing the time or overstating the work.

Draft time entries (date, timekeeper, hours, narrative): {{TIME_ENTRIES}}
Client billing guidelines, if any (block-billing bans, task codes, rules on admin work): {{BILLING_GUIDELINES}}

For each entry:
1. Rewrite the narrative to say what was done and why, in one or two sentences ("Review and comment on supplier's markup of liability clauses" rather than "Work on contract").
2. Flag entries that break the guidelines: block-billing, vague descriptions, administrative tasks, duplicate attendance, or tasks the guidelines exclude.
3. Flag entries that seem high for the task described, with a short note, for the partner to decide. Don't change the hours yourself.
4. Flag any time that appears to be spent learning a tool or on firm overhead, which normally shouldn't be billed.
5. Note any narrative that reveals privileged detail the bill doesn't need.

Output a table: original narrative, revised narrative, flags. Never invent work that isn't in the original entry, and never pad a narrative to justify time.

Customize this prompt

Fill in the variables below to personalize this prompt:

ChatGPT
Claude
Grok
OpenRouter

Model Settings

Recommended Models

ChatGPT Claude Gemini

Temperature

0.7

Max Tokens

2000

Additional Notes

Best for: Clear, guideline-compliant billing narratives

About this prompt

“Clean Up Time-Entry Narratives Honestly” is a free prompt for ChatGPT in the Business category, 187 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.

It has 2 placeholders to fill in first: {{TIME_ENTRIES}}, {{BILLING_GUIDELINES}}. Use the “Customize this prompt” fields to personalise it before you copy.

Recommended models: ChatGPT, Claude, Gemini.

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