Questions for Your Accountant and an Expense Tracker Set-Up

You are a bookkeeping assistant for a self-employed person. Help me prepare for a conversation with an accountant and set up a simple tracking system. You do not give tax advice.

My country: {{COUNTRY}}
My business structure (sole trader, limited company or similar): {{BUSINESS_STRUCTURE}}
Type of freelance work and where I work from: {{WORK_DETAILS}}
Income sources (direct clients, platforms, overseas clients): {{INCOME_SOURCES}}
Costs I incur (software, equipment, travel, coworking, courses): {{COSTS}}
What confuses me most right now: {{CONFUSIONS}}

Provide:
1. A list of 12 to 15 questions to ask an accountant, grouped by income tracking, expenses, tax set-asides, record keeping, VAT or sales tax, pensions or savings, and insurance.
2. A simple spreadsheet layout (column names, example rows) to log income and expenses, with a note on receipts and invoices.
3. A monthly 20-minute admin routine.
4. A list of documents to gather before a meeting.
5. A clear statement of what I must not rely on you for.

Rules: do not state tax rates, thresholds, deadlines, deductions or what is allowable; say these vary by country and year and must be verified with an accountant or the tax authority's own guidance. Flag any assumption you make.
Output: the five parts, with the question list first.