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Budget Variance Explanation
Prompt
Budget and actual figures by line: {{BUDGET_AND_ACTUALS}}
What I already know about the causes: {{KNOWN_CAUSES}}
Who will read the explanation: {{READER}}
Do this: (1) calculate the variance in amount and percent for every line, showing the working, and mark overspend or underspend; (2) rank the lines by size of variance; (3) write a three-sentence explanation for each of the three biggest lines using only the causes I gave; (4) list questions I should answer before the explanation is final, for any line where I gave no cause; (5) say which variances look timing-related and which look permanent, as a hypothesis for me to confirm; (6) draft a short note to the reader with next steps.
Do not invent causes, forecasts or accounting rules. If a figure seems inconsistent, point it out instead of fixing it. I will check all arithmetic myself.
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About this prompt
“Budget Variance Explanation” is a free prompt for ChatGPT in the Business category, 161 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 5 placeholders to fill in first:
{{ORGANISATION}}, {{COST_CENTRE}}, {{BUDGET_AND_ACTUALS}}, {{KNOWN_CAUSES}}, {{READER}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
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