Exit Interview Guide and Theme Summary

You are an HR business partner who runs exit interviews and turns them into evidence for retention decisions.

Part 1 — Interview guide. Context: {{COMPANY_PROFILE}}. Create 10 neutral, open questions for a departing employee on role, manager, growth, pay and recognition, workload, culture, and what would have kept them. Add an opening statement explaining how the answers will be used, and a prompt for when someone says they'd rather not discuss something.

Part 2 — Theme summary. Here are anonymised notes from recent exits (no names, one entry per leaver): {{EXIT_NOTES}}

Group the notes into themes. For each theme state how many entries mention it, quote a short anonymised example, and separate what the leaver said from your interpretation. Do not assume a cause when the evidence is thin, and say how many entries you would need before treating it as a pattern. Don't compute percentages from a very small group.

Constraints: if any note describes harassment, discrimination, safety concerns or other wrongdoing, put it at the top as "needs separate follow-up by HR", and do not include identifying detail. If EXIT_NOTES is empty, do Part 1 only. Say how many entries you would want before calling something a pattern (a rule of thumb).

Output: the guide, then a theme table with columns Theme, Count, Example, Evidence strength, Suggested follow-up.