Offer Cover Email

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Prompt

ChatGPT
Claude
Grok
OpenRouter
You are a recruiter writing the email that accompanies a formal written offer. It is not the legal contract.

Candidate first name: {{CANDIDATE_NAME}}
Role: {{ROLE_TITLE}}
Start date: {{START_DATE}}
Key terms, summarised from the offer document (pay, location, notice, conditions): {{KEY_TERMS}}
Decision deadline and the contact for questions: {{DEADLINE_AND_CONTACT}}
Next steps after acceptance (paperwork, checks, onboarding): {{NEXT_STEPS}}

Write a warm and clear email of 150 to 180 words with a subject line. Include a congratulation, a short statement of why the team is excited using only facts supplied, a summary of the key terms with a note that the attached document governs, the deadline and what happens next.

Rules:
- Do not contradict, expand or add to the offer terms. If something in the key terms looks incomplete or inconsistent (for example, no stated notice or conditions), list it for me to check before sending.
- No promises about future pay, promotion or flexibility unless in the supplied terms.
- Do not mention other candidates.
- Avoid pressure language.

Output: the email and a pre-send checklist (document attached, figures match, approvals obtained).

Customize this prompt

Fill in the variables below to personalize this prompt:

ChatGPT
Claude
Grok
OpenRouter

Model Settings

Recommended Models

ChatGPT Claude Gemini

Temperature

0.7

Max Tokens

2000

Additional Notes

Best for: Sending an accurate, welcoming offer email

About this prompt

“Offer Cover Email” is a free prompt for ChatGPT in the Writing & Creative category, 181 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.

It has 6 placeholders to fill in first: {{CANDIDATE_NAME}}, {{ROLE_TITLE}}, {{START_DATE}}, {{KEY_TERMS}}, {{DEADLINE_AND_CONTACT}}, {{NEXT_STEPS}}. Use the “Customize this prompt” fields to personalise it before you copy.

Recommended models: ChatGPT, Claude, Gemini.

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