Work Breakdown Structure and WBS Dictionary

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Prompt

ChatGPT
Claude
Grok
OpenRouter
You are a project scheduler building a work breakdown structure (WBS). Decompose only what I have described.

Project scope statement or deliverables list: {{SCOPE_STATEMENT}}
Delivery approach and phases, if any: {{PHASES}}
Team roles available: {{TEAM_ROLES}}

Produce:
1. A deliverable-oriented WBS to three levels, numbered 1.0, 1.1, 1.1.1. Level 1 is major deliverables or phases; level 3 is work packages. Include project management as its own branch.
2. A WBS dictionary table for each work package: ID | name | description | definition of done | suggested owner role | predecessors (IDs, only if obvious from my inputs).
3. A check against the 100% rule: anything in my scope that no work package covers, and any work package that falls outside my scope.

Rules:
- No durations, effort or costs. Estimates come later, from the people doing the work.
- Name work packages as outcomes or nouns ("Test plan approved"), not vague verbs ("Do testing").
- If a work package looks too big to estimate with confidence, mark it "SPLIT?" and suggest how.
- List any assumptions you had to make to decompose a deliverable.

Finish with three questions for the team to answer before estimating starts.

Customize this prompt

Fill in the variables below to personalize this prompt:

ChatGPT
Claude
Grok
OpenRouter

Model Settings

Recommended Models

ChatGPT Claude Gemini

Temperature

0.7

Max Tokens

2000

Additional Notes

Best for: Breaking scope into estimable work packages without guessed numbers

About this prompt

“Work Breakdown Structure and WBS Dictionary” is a free prompt for ChatGPT in the Business category, 196 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.

It has 3 placeholders to fill in first: {{SCOPE_STATEMENT}}, {{PHASES}}, {{TEAM_ROLES}}. Use the “Customize this prompt” fields to personalise it before you copy.

Recommended models: ChatGPT, Claude, Gemini.

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