In the pack: ChatGPT, Claude & Gemini Prompts for Project Managers
Meeting Agenda Built Around Outcomes
Prompt
Meeting purpose and the decisions or outputs it must produce: {{MEETING_PURPOSE}}
Attendees and what each brings: {{ATTENDEES}}
Length and format: {{MEETING_LENGTH}}
Pre-reads, or open items from the last meeting: {{OPEN_ITEMS}}
Produce:
1. A one-line objective in the form "By the end we will have…".
2. An agenda table: time | item | outcome type (decide, agree, inform or input) | lead | pre-work. The timings must add up to the meeting length, with five minutes kept for actions and close.
3. For every "decide" item, the question to be decided, worded so the answer is yes/no or a choice between named options.
4. Items that don't need a meeting and could go in a written update instead.
5. An invite message: purpose, agenda summary and what to prepare.
Rules: if the purpose doesn't need a meeting at all, say so and suggest an alternative. Use only my items and don't pad the agenda. If there's more content than time, prioritize and list what moves to the next meeting. Keep "inform" items to a minimum; information can be read beforehand.
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About this prompt
“Meeting Agenda Built Around Outcomes” is a free prompt for ChatGPT in the Productivity category, 189 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 4 placeholders to fill in first:
{{MEETING_PURPOSE}}, {{ATTENDEES}}, {{MEETING_LENGTH}}, {{OPEN_ITEMS}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
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