In the pack: ChatGPT, Claude & Gemini Prompts for Project Managers
Definition of Ready and Done for Your Team
Prompt
Team type and what it delivers: {{TEAM_DELIVERABLES}}
Current problems (stories arriving unclear, work "done" but not deployed, bugs found late): {{CURRENT_PROBLEMS}}
Organizational standards that must be included (security review, accessibility, documentation, release approval): {{ORG_STANDARDS}}
Produce:
1. A draft DoR: five to eight checkable statements a backlog item must meet before the team pulls it into a sprint.
2. A draft DoD: six to ten checkable statements, grouped into work quality, testing, documentation and release, including my organizational standards.
3. For each problem I listed, the statement that addresses it.
4. Statements the team probably can't meet yet, marked "aspirational", with a suggestion for phasing them in.
5. A 20-minute agenda for the team to review, edit and agree the drafts together.
Rules: every statement must be verifiable as yes or no, so avoid words like "good", "adequate" or "properly". Keep the DoR light, so it doesn't become a gate that stalls work. Don't add standards I didn't mention to the mandatory list; suggest them separately.
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About this prompt
“Definition of Ready and Done for Your Team” is a free prompt for ChatGPT in the Productivity category, 191 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 3 placeholders to fill in first:
{{TEAM_DELIVERABLES}}, {{CURRENT_PROBLEMS}}, {{ORG_STANDARDS}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
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