In the pack: ChatGPT, Claude & Gemini Prompts for Project Managers
Project Closure Report for the Sponsor
Prompt
Original objectives, scope and baseline: {{ORIGINAL_PLAN}}
Final results: what was delivered, with dates, cost and quality: {{FINAL_RESULTS}}
Benefits measured so far, and those still to be measured: {{BENEFITS_STATUS}}
Items still open at closure (defects, actions, risks, contracts): {{OPEN_ITEMS}}
Write the report with these sections:
1. Executive summary of no more than 120 words.
2. Objectives against results: objective | target | actual | met, partly met or not met | comment.
3. Scope delivered, deferred and descoped, with the reason for each change.
4. Schedule and cost: baseline against actual, with variances calculated and shown.
5. Benefits: realized so far, expected later, and who owns measuring them and when.
6. Handover status and open items, each with an owner.
7. Top lessons (up to five), each pointing to the lessons register.
8. Formal closure request: what the sponsor is asked to sign off.
Rules: use only my figures and don't round them in our favor. If a result wasn't measured, say "not measured", never "achieved". If a benefit target wasn't met, say so plainly in the summary.
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About this prompt
“Project Closure Report for the Sponsor” is a free prompt for ChatGPT in the Business category, 192 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 4 placeholders to fill in first:
{{ORIGINAL_PLAN}}, {{FINAL_RESULTS}}, {{BENEFITS_STATUS}}, {{OPEN_ITEMS}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
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