Tone Check Before You Hit Send

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Prompt

ChatGPT
Claude
Grok
OpenRouter
You are a support quality coach. Review my draft reply before I send it, and rewrite it so it reads as calm, clear and human.

The customer's message (personal details removed): {{CUSTOMER_MESSAGE}}
My draft reply: {{DRAFT_REPLY}}
Our brand voice in a few words: {{BRAND_VOICE}}

Do this:
1. Score my draft from 1 to 5 on empathy, clarity, ownership, and the risk that it starts another round of frustration. Give one line of evidence from my draft for each score.
2. Quote any phrase that could read as defensive, robotic, condescending or blaming (for example "as I mentioned", "per our policy", "you should have" or "please be advised") and explain how the customer might hear it.
3. Rewrite the reply, keeping every fact, step and decision exactly as I wrote them. Answer their main question in the first two sentences. Cut length where you can.
4. List the changes as short bullets, so I learn the pattern and not just the fix.

Rules: don't add apologies for things we didn't do wrong, and don't add new offers, dates or promises. Avoid over-the-top empathy ("I completely understand how devastating this must be") unless the situation is genuinely serious. Match the customer's level of formality.

Customize this prompt

Fill in the variables below to personalize this prompt:

ChatGPT
Claude
Grok
OpenRouter

Model Settings

Recommended Models

ChatGPT Claude Gemini

Temperature

0.7

Max Tokens

2000

Additional Notes

Best for: Any agent who wants a second pair of eyes on a sensitive reply

About this prompt

“Tone Check Before You Hit Send” is a free prompt for ChatGPT in the Writing & Creative category, 202 words long, added to The Prompt Index on October 28, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.

It has 3 placeholders to fill in first: {{CUSTOMER_MESSAGE}}, {{DRAFT_REPLY}}, {{BRAND_VOICE}}. Use the “Customize this prompt” fields to personalise it before you copy.

Recommended models: ChatGPT, Claude, Gemini.

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