In the pack: ChatGPT, Claude & Gemini Prompts for Executives and Leaders
Calendar Audit: Keep, Delegate, Shorten or Drop
Prompt
My role and top priorities: {{ROLE_PRIORITIES}}
My calendar for a typical week, one entry per line with duration and attendees: {{CALENDAR_ENTRIES}}
Who depends on me for decisions: {{DECISION_DEPENDENTS}}
Time I would like to protect: {{PROTECTED_TIME}}
For each entry decide whether to keep, shorten, delegate, convert to an async update, or drop, with a one-line reason tied to my priorities. Then:
1. Add up the total hours in the calendar from the durations I supplied, show the sum, and show what it would be after your changes.
2. Rank the five changes that give me the most time back, with the awkward conversation each will involve.
3. Draft short messages to announce changes to the most important meetings, in my voice, each under 60 words.
4. Suggest which blocks to protect for focused work and what to do when someone tries to book into them.
5. Identify any meeting where I am a bottleneck because people wait for my decisions, and suggest a rule for decisions that need no meeting.
Use only the entries I provide. If durations are missing, ask me for them before you total.
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About this prompt
“Calendar Audit: Keep, Delegate, Shorten or Drop” is a free prompt for ChatGPT in the Productivity category, 216 words long, added to The Prompt Index on November 11, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 4 placeholders to fill in first:
{{ROLE_PRIORITIES}}, {{CALENDAR_ENTRIES}}, {{DECISION_DEPENDENTS}}, {{PROTECTED_TIME}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
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