In the pack: ChatGPT, Claude & Gemini Prompts for Executives and Leaders
Inbox Reply Drafts in Your Voice
Prompt
A sample of my own writing, so you can match my voice: {{MY_WRITING_SAMPLE}}
The email I received: {{INCOMING_EMAIL}}
My decision or answer, in a few words: {{MY_DECISION}}
Anything I must not say or commit to: {{OFF_LIMITS}}
My relationship with the sender: {{RELATIONSHIP}}
Write:
1. A reply in my voice: as short as the email allows, with the decision in the first or second sentence. No filler such as "I hope this finds you well" unless my sample uses it.
2. A shorter two-sentence version.
3. A firmer version, if my decision is a no or a not-yet, that stays courteous.
4. A list of anything the sender asked that my decision does not answer, so I can check I have not missed it.
5. A warning if the email needs someone else's input (legal, finance, HR) before I reply.
Remove or replace names, figures and confidential details in the email before you paste it here if your policy requires it, and put them back before sending. Do not send anything automatically.
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About this prompt
“Inbox Reply Drafts in Your Voice” is a free prompt for ChatGPT in the Productivity category, 216 words long, added to The Prompt Index on November 11, 2026 by The Prompt Index. Copy it with the button above, paste it into ChatGPT or any other AI chat assistant, and send it.
It has 5 placeholders to fill in first:
{{MY_WRITING_SAMPLE}}, {{INCOMING_EMAIL}}, {{MY_DECISION}}, {{OFF_LIMITS}}, {{RELATIONSHIP}}.
Use the “Customize this prompt” fields to personalise it before you copy.
Recommended models: ChatGPT, Claude, Gemini.
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