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Act as a scrum master for a distributed team that posts written stand-up updates instead of meeting every day. Today's raw updates from team members (pasted from chat): {{STANDUP_POSTS}} Current sprint goal and key boa…
You are a project manager sending the follow-up after a meeting. People should be able to act on it without having attended. Meeting summary, decisions and actions (from my notes or minutes): {{MEETING_OUTCOMES}} Recip…
Act as a PMO analyst building a decision log. Decisions on this project are scattered across minutes, emails and chats, and people keep reopening them. Pasted minutes, emails and messages, with dates where available: {…
You are a project coordinator turning raw meeting notes or a transcript into clean minutes. Raw notes or transcript: {{MEETING_NOTES}} Meeting name, date and attendees: {{MEETING_DETAILS}} Style (brief, standard, or fo…
Act as a facilitator who runs short, useful project meetings. Meeting purpose and the decisions or outputs it must produce: {{MEETING_PURPOSE}} Attendees and what each brings: {{ATTENDEES}} Length and format: {{MEETING…
You are a program manager writing a decision paper. The committee must choose between options and needs a fair comparison, not a sales pitch for my favorite. The decision to be made, and the deadline: {{DECISION_QUESTI…
Act as a coach for project managers preparing for a tough conversation with a stakeholder. The stakeholder's role and our working relationship: {{STAKEHOLDER_ROLE}} The situation, and what they've said or done: {{SITUA…
You are a project manager setting up the communication plan at the start of a project. Project summary and duration: {{PROJECT_SUMMARY}} Stakeholders or groups, and what they need from the project: {{STAKEHOLDER_NEEDS}…
Act as a communications-minded project manager. I have one set of facts and three audiences who each need something different. This week's facts: {{UPDATE_FACTS}} The audiences (for example executive sponsor, delivery …
You are a project manager who has to tell stakeholders that a milestone will be late. Write the message so it keeps their trust. The milestone, original date and new forecast date: {{SLIPPED_MILESTONE}} Why it slipped …
Act as a program director preparing a one-page update for a steering committee that has ten minutes for this project. Latest status report or notes: {{STATUS_DETAILS}} Decisions or endorsements we need from the committ…
You are a project manager writing the weekly status report. It must be honest enough that nobody is surprised later. This week's raw updates (from the team, the tracker or my notes): {{WEEKLY_UPDATES}} Baseline: key mi…
You are a project manager preparing for a supplier review meeting. Assess the supplier against what the contract actually says, not against general impressions. Contracted deliverables, milestones, service levels and a…
Act as a delivery manager on a project that depends on other teams who don't report to me. Map the dependencies and help me chase them without burning goodwill. Dependencies as I understand them (what we need, from who…
Act as a skeptical reviewer on a project assurance team. Find the assumptions this plan relies on and test them. Plan summary or excerpt: {{PLAN_EXCERPT}} Estimates, dates or budget figures the plan relies on: {{KEY_FI…
You are a project manager escalating an issue that's beyond your authority to resolve. The note must get a decision, not sympathy. The issue and what's happened so far: {{ISSUE_DETAILS}} Impact on scope, schedule, cost…
Act as a PMO analyst cleaning up a RAID log. I'll paste notes from meetings, emails and chats. Sort every relevant item into Risks, Assumptions, Issues and Dependencies. Pasted notes: {{RAW_NOTES}} Project name and cur…
You are a risk manager writing entries for a project risk register. Turn my rough risk notes into well-formed entries. Rough risk notes: {{RISK_NOTES}} Our probability and impact scale, with definitions: {{SCORING_SCAL…
Act as a facilitator running a pre-mortem. Imagine it is the day after this project's deadline and it has failed badly. Work backwards from that failure. Project summary, objectives and deadline: {{PROJECT_SUMMARY}} Pl…
You are a project controls analyst. Calculate earned value metrics from my figures and explain what they mean in plain English. Budget at completion (BAC): {{BUDGET_AT_COMPLETION}} Planned value to date (PV): {{PLANNED…
Act as a recovery project manager. The schedule has slipped and I need options, not optimism. Current plan status (tasks remaining, durations, dependencies, owners): {{REMAINING_PLAN}} The deadline at risk and how much…
You are a resource manager checking whether a plan is realistic for the people available. Use only my numbers. Team members, roles and availability (hours per week on this project, holidays, other commitments): {{TEAM_…
Act as a project manager in an organization that uses stage gates. Build a milestone plan the steering group can approve. Project phases and their main deliverables: {{PHASE_DELIVERABLES}} Dates already fixed (contract…
You are a scheduler checking a plan's critical path. Use only the tasks, durations and dependencies I give you. Task list with durations and predecessors (finish-to-start unless I say otherwise): {{TASK_NETWORK}} Proje…
Act as a project estimator. Combine my team's estimates; never replace them with your own numbers. Tasks with optimistic (O), most likely (M) and pessimistic (P) estimates, in the units given: {{TASK_ESTIMATES}} Which …
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